Our Invoicing Process

All payroll expenses for temporaries employed through Temporary Solutions are initially charged to our budget.  After bi-weekly payroll finalizes, we generate and distribute invoices to the work units employing those temporaries.  Below is an overview of how this process works.

  1. Once bi-weekly payroll finalizes, which is typically the Tuesday before pay day, Temporary Solutions exports payroll data from the Integrated HR-Payroll System (IHRPS) using a custom Wage Type Report.  The data includes wages and taxes paid for each Temporary Solutions temporary on that pay period’s payroll.

  2. The Wage Type Report is formatted for import into QuickBooks.

  3. Temporary Solutions uses QuickBooks to create one invoice per temporary.  A Temporary Solutions administrative charge of $2.00 per hour of time worked by the temporary is added to each invoice.  The Temporary Solutions administrative charge funds the operations and services of our program, which is completely receipt-supported.  It also covers certain expenses for temporaries employed through Temporary Solutions, such as unemployment insurance coverage and unemployment benefits.  Invoice generation is usually completed before pay day. 

  4. Temporary Solutions uploads each agency customer’s invoices to their respective Temporary Solutions SharePoint folder.  Due to the volume of invoices that are uploaded each pay period, this step usually takes a few business days to complete.

Please return to the Time, Pay and Invoicing page for information on Accessing Your Invoices, Past Due Invoices, Health Insurance Charges and more.

TS Estimated Cost Calculator

Our TS Estimated Cost Calculator is available to help agencies prepare a budget for a temporary employed through Temporary Solutions.

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