December 2023 - 2024

The Temporary Solutions Payroll Deadlines Calendar identifies the dates that job orders and onboarding packets are needed in order to process payroll for the pay period the job candidate will begin working.  Job orders and onboarding packets that are submitted on or before the deadline will be prioritized over those that are not.  Please note that Federal law requires employing agencies to complete and sign Section 2 of the Form I-9, Employment Eligiblity Verification, within three business days of the employee's first day of work for pay.   Completed onboarding packets are requested prior to the third day of work for pay so that Temporary Solutions has enough time to process the employee's hiring action, which cannot be done without the information on the Form I-9.

Understanding the Deadlines Calendar

PP Start and PP End: Each pay period starts on Saturday and ends two weeks later on Friday.

Pay Day: Bi-weekly pay days are predetermined and implemented by the Office of State Controller (OSC).  Temporary Solutions does not establish pay dates or run its own payroll.

Job Orders Due to TS: The date that job orders are due depends on the date your job candidate will begin working.  Find the pay period date range you would like your temporary to start working.  The deadlines for submitting your job order are found in the same row, to the right.   Job orders are due by 5 p.m. on the deadline date.

Completed Onboarding Due to PC: A completed onboarding packet means that 1) the job candidate has completed all required fields of the onboarding packet, including Section I-9 of the Form I-9, and 2) the employing agency has completed and signed Section 2 of the Form I-9, uploaded all required Form I-9 documentation, and clicked "Finish" to advance the packet to the Placement Counselor.  Completed onboarding packets are due by 5 p.m. on the deadline date.

Onboarding Due to BEACON Section: Placement Counselors must share completed employee files with the appropriate BEACON Specialist by 5 p.m. on the deadline date.  Exceptions may be granted by the BEACON Section or the Manager/Assistant Manager.   A completed employee file means that the onboarding packet is complete, all required Form I-9 documents are attached, all pages and attachments are clear and legible, the Cross Agency Verification has been completed, and all questions/clarifications raised by the BEACON Section have been addressed.

Timesheets Due by Noon: Employees and employing agencies who use paper timesheets must submit completed and signed paper timesheets to ts.timesheets@nc.gov no later than noon on the Monday following the last day of the pay period.  Paper timesheets that are submitted after noon on Monday may not be processed in time for bi-weekly payroll, meaning the employee may not be paid or may not receive the expected pay amount.  Employees entering their time directly into the Integrated HR-Payroll System should enter their time at least weekly.  Employing agencies should have processes in place to ensure that supervisors are reviewing and approving time weekly in accordance with the finalization schedule on the OSC Payroll Calendar.